Invoices and Check Requests
** Effective March 15, 2013, the Business Office will require this cover sheet to support all invoices, wire payments and check requests. Download and save the PDF in order to get the interactive (fillable) form.
Due to the increased demands of the ARC system, cumbersome chart strings, and the sheer opportunity for human error, we are requesting that you fill out this form, using WORDS, as completely and clearly as possible. Remember that what is obvious to you may not be apparent to the Business Office.
Faculty Assistants are requested to submit forms to Caroline Lukaszewski for review prior to submission to the Business Office.
In the event that the Business Office has questions or concerns, or if this form is missing or incomplete, the Business Office will send a communication via email requesting your compliance by coming in person to the Business Office to make corrections. We will not accept email responses or forms with attachments, links, or explanations.
Failure to provide this form will result in delayed processing of payments. Must be typed. Handwritten forms will not be accepted.
Download the Invoice Cover Sheet
An invoice is a bill, submitted by a vendor, showing Columbia University as the billing address, with an invoice number, an amount, and a description of services or goods provided. A signature of approval to pay the bill is required from your department.
A check request is made by your department to settle the following types of payments:
- Any bill that is not an invoice, i.e., a document that does not have an invoice number, an account number, or a date of billing
- Travel expense reimbursement to an individual who is not a University affiliate (e.g., guest lecturer)
- Honorarium, Prizes/Awards
To create a check request, access the form here.
Check and Cash Deposit
Checks must be made payable to “Columbia University.” Checks made out to “CLS” or to the Student Organization name will be returned. Include one full set of copies of the checks.
Questions regarding check deposits can be directed to Mary Welsh in the Business Office at 212-854-7070.